Terms And Conditions

By visiting this website you agree that you consent to and are bound by the following terms and conditions:

Appointments

All new patients are required to arrive 10 minutes before their appointment time to ensure all relevant forms are completed. All new patients will be sent consent forms prior to treatment via Email. Completing these forms ahead of arriving at the clinic will help to ensure we can see you at the specified time.

For all general appointments please arrive on time. If you are running late please call ahead so you are not disappointed if you are no longer able to be seen. We reserve the correct time needed for each appointment and any delays have a knock on effect on the next patient and the rest of the day.

Cancellations

If you are unable to make your appointment, please contact the practice immediately. Please note, we require 24 working hours notice for appointments of less than 2 hours. Any appointments over 2 hours require 48 working hours notice. Please be aware any deposits paid will be lost if appointments are canceled outside the specified time periods or if you fail to attend an appointment.

If you fail/late cancel three appointments, we reserve the right to terminate your treatment with Ora Dental.

Deposits

All appointments for treatment require an upfront deposit which is refundable if you cancel more than 24 hours before your appointments.

• New patient deposit £50 to secure your appointment with the dentist (this is fully refundable if you attend your appointment or cancel/rearrange within our 24 hour notice period)
• Treatment Deposits 50% of the appointment up front.
• Clear correct review appointments £50 holding deposit that is refunded at the end of treatment.

Our Dentist’s time is important and giving notice gives other patients more options to commence with their treatment.

Payment Options

Finance
You are able to split the cost of your proposed treatment plan over 12 or 18 months at 0% interest (Month options vary depending upon the overall proposed costing).

This is subject to the usual credit checks. A finance application can be completed by our dedicated team and must be completed within 48 hours of creation as the link will expire. Should you choose to cancel finance outside of the 14 day cooling off period you will be charged 10% of the treatment total cost.

Go Cardless
Reserved for Orthodontic treatment only. This requires the set up of a direct debit payment over the course of your proposed treatment time, and the final payment must be made before treatment completion. A minimum deposit of £1000 is required for this option.

Treatment Guarantee

The guarantee on your treatment at Ora Dental is for 1 year. This does not include:

• Breakage due to trauma.
• Failure or staining due to lack of cleaning.
• New decay and erosion.
• Gum recession and exposed gum margins on the edges of cosmetic work.
• Relapse of gum disease or gum inflammation.

We advise that you maintain examination / treatment review appointments every 12 months to help give longevity to treatment and maintain healthy teeth and gums.

Refunds

We understand that you may need to cancel your treatment appointment. You are entitled to a full refund if you cancel 24-48 hours before your appointment. If you cancel after that time you will receive 50% of your treatment deposit.
If you are requesting a refund of a finance application, please write an email to the clinic with the request. The clinic will then liaise with the finance company to arrange your refund. This must be within the cooling off period of 14 days.
If you are a new patient and require your initial deposit back please request before the 24-48 hour notice period. Please allow up to 7 working days for all refunds to be processed.

Feedback and Complaints

• At Ora dental we welcome all feedback, positive or negative. We use this information to improve our quality and service. If you would like to give feedback please email your clinic.
• If you would like to make a formal complaint please send a detailed email to the clinical director. They will email back within 3 working days, with a plan to look into your complaint in further detail. They may want to arrange a face to face meeting or telephone call to discuss this further.
  Contact Emails: [email protected]

General Information

Zero Tolerance Policy

If any patient is abusive or violent towards any member of staff or any other persons on the practice premises, the practice retains the right to have the patient removed from their list. In extreme cases the police may also be contacted.

Medical History

Written patient medical history will be taken when you have your initial appointment at the clinic. This will be updated verbally or again in your medical history folder annually. If you are aware of any changes to your medical history it is your responsibility to notify the team.
Infection Control

At Ora Dental we create an annual infection control statement. All staff are fully trained and patients are informed of any policies or procedures that are operational with the clinic, this includes covid 19 measures. Hand sanitiser, face masks and clinical gloves are available on entry to the clinic if required.

Quality Assurance

Our practice aims to provide dental care of a consistent quality, for all our patients. We will have management systems to help us, and which define each practice member’s responsibilities when looking after patients.
Consent

Patients are provided with sufficient information to ensure they understand the nature of the proposed treatment and any alternatives, risks, benefits and anticipated outcomes of treatment before they give their consent to it, and that the patient-clinician discussion and agreement is clearly documented. This is signed prior to treatment starting. Media Consent is signed prior to any photographs being posted online.

CCTV

Closed circuit television (CCTV) is installed at the practice premises for the purposes of staff, patient and premises security. Cameras are located at various places on the premises, and images from the camera are recorded. The use of CCTV falls within the scope of the GDPR.

Copyright and Trademarks

The content of the pages on this site are copyrighted by Ora Dental. Reproduction of part or all of the contents in any form is prohibited other than in accordance with the following permissions: Licence to re-copy for Limited Purposes:

1. You acknowledge the Ora Dental web page as the source of the material. You must include such acknowledgement and the Ora Dental web address (www.oradental.co.uk) in the copy of the material, and

2. You must inform the third party that all the Terms and Conditions set out herewith apply to him/her and that he/she is bound by them. This licence to re-copy does not permit incorporation of the material or any part of it in any other work, publication, or website whether in hard copy or electronic or any other form. In particular (but without limitation) no part of Ora Dental web pages, including but not limited, to photographs. You may not frame this site without the express consent of Ora Dental. The Ora Dental logo is a trade mark registered in the name of Ora Dental in the UK and other parts of the world. Reproduction of this trade mark other than in order to view this website is prohibited.

Disclaimer

Ora Dental takes all reasonable care to ensure that the information contained on this website is accurate, however, we cannot guarantee its accuracy and we reserve the right to change the information on this website (including these terms and conditions) at any time. You must therefore check these terms and conditions for any such changes each time you visit this website. Ora Dental makes no representations or warranties of any kind with respect to this website or the content contained on it, including any text, graphics, advertisements, links or other items. Further more, neither Ora Dental nor any other contributor to this website make any representation or gives any warranty, condition, undertaking or term either expressed or implied as to the condition, quality, performance, accuracy, fitness for purpose, completeness or freedom from viruses of the content contained on this website or that such content will be accurate, up to date, uninterrupted or error free. Nothing on this website shall be regarded or taken as financial advice.

Data Protection

Ora Dental respect and value the security and privacy of those of its contacts. Ora Dental follows strict security procedures in the storage and disclosure of personal information in order to prevent unauthorised access. Personal Data is held on our contacts and administration database either because of work we have undertaken or are currently engaged in, or because we believe that clients may be interested in receiving material from us about our business and services. As such we hold client contact details and the history of our client relationship. This allows us to manage our client relationships effectively and target items of interest so that you do not receive unwanted material through the post. In accordance with your rights under the Act, you may request the amendment of the personal information held or to cease receiving direct marketing materials. Ora Dental does not sell, rent or deal in the personal information we hold. Information may, in the ordinary course of business, move between Ora Dental, its associated companies and to our contractors, which may involve the transfer of data outside the European Economic Area.

How to contact Ora Dental

We welcome your views about our website and our Privacy Policy. If you would like to contact us with any queries or comments please send an e-mail to [email protected].

Indemnity

You acknowledge that you are solely responsible for the use to which you put this website and all the results and information you obtain from it and that all warranties, conditions, undertakings, representations and terms whether expressed or implied, statutory or otherwise are hereby excluded to the fullest extent permitted by law. Save in respect of liability for death or personal injury arising out of negligence or for fraudulent misrepresentation, we and all contributors to this website hereby disclaim to the fullest extent permitted by law all liability for any loss or damage including any consequential or indirect loss or damage incurred by you, whether arising in tort, contract or otherwise, and arising out of or in relation to or in connection with your access to or use of or inability to use this website. Whilst we take every care to ensure that the standard of this website remains high and to maintain the continuity of it, we do not accept any ongoing obligation or responsibility to operate this website (or any particular part of it). If any part of our terms and conditions is deemed to be unenforceable (including any provision in which we exclude our liability to you) the enforceability of any other part of these conditions will not be affected.

These terms and conditions and your use of this website are governed exclusively by UK law. This does not affect your statutory rights as a consumer.